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Privacy Policy

Crushing Screening Parts

 DATA PROTECTION AND PRIVACY NOTICE

 

In accordance with the European Union’s General Data Protection Regulation (GDPR) 2018

Introduction

The European Union (EU) has issued a General Data Protection Regulation (GDPR), enforceable as of 25 May 2018. The GDPR stipulates what rules organisations must comply with in relation to consent to data collection, data storage, data processing and the privacy of individuals whose data is acquired. In light of these regulations, we want to draw your attention to our Privacy Policy at Crushing Screening Parts Limited (CSP). It sets out our policies and procedures in relation to data usage and personal privacy. If you have any questions in relation to the above, please feel free to contact CSP’s Managing Director, Michael McGrath at michael@crushiungscreeningparts.com.

 

CSP's Data Protection Policy

This web page constitutes CSP’s policy on data protection and privacy, in accordance with EU GDPR. The scope of this policy relates to CSP (hereafter sometimes referred to as ‘the company’) in its purpose to undertake public relations activities for the benefit of its clients. Such activities involve the transfer of information between clients, their dealers, their customers, journalists, trade shows, events organisers, official public bodies, and other public or private organisations, as required. (For the purpose of this document, the words ‘data’ and ‘information’ may be used interchangeably).

Although GDPR relates to organisations that operate within the European Union, CSP is a company with an international focus, and therefor this policy on data collection and privacy may also be taken to relate to its business in all other countries. In all activities, CSP holds high standards of professionalism and aims to generate relationships of trust between its clients and any other stakeholder.

 

Consent to data collection

CSP collects data for the express purpose of carrying out its PR activities. This information is that which is relevant to a specific project or the general continuation of the company’s relationship with its clients, or data that a client has requested in relation to a third-party.

Such data may include:

  • Name, job title, business address, contact details (phone, email, social media details) of any client, their dealer, their customer, journalist, trade show or event organiser, official public figure, member of a public or private organisation.
  • Business information on clients or customers, such as (but not limited to) the number of specific machines sold in a particular region, the number of employees, or the revenue gained through a business activity.

This information may be collected via:

  • Any person who voluntary supplies this data to CSP in relation to his/her own business activities.
  • Any client who supplies data on behalf of their colleagues or customers (of which CSP can reasonably expect that the client has obtained prior consent to reveal such data).
  • Websites (such as for a magazine or public organisation) which publicly gives contact details of its journalists and leading staff members.
  • Social media sites where any person publicly states their contact details.

         

CSP staff will keep a record of where they obtained any such information, either through retaining emails, keeping notes, or being able to access relevant websites quickly and identify the source of data.

CSP does not use forms on its website nor any paper-based forms at trade shows or events to obtain data in a covert manner. CSP will never pressurise any person to supply information that they do not wish to reveal; nor will it use any unfair or illegal methods to find confidential or personal (non-business) information.

 

Data storage

CSP’s staff store contact and business information on their clients, their clients’ customers, journalists, and any other person they need to communicate with during the course of their work, on company laptops, phones and notebooks. Such information is that which has been supplied voluntarily or found via publicly available sources (see section on Consent To Data Collection). This information is retained securely to prevent unauthorised access, via:

  • Password protection on laptops.
  • Password protection of cloud-based storage platforms such as Sage, ShareFile and online email accounts.
  • Passcode protection on phones.
  • Lockable drawers and cupboards for paper-based information.

CSP stores contact information on clients, client-affiliated dealerships, customers, journalists, and any person interested in receiving a relevant press release.

 This information is retained securely to prevent unauthorised access, via:

  • Individual password log-in to access CSP’s overall client information.
  • Access to specific clients’ distribution lists given only to individuals by CSP’s system administrators

CSP aims to keep all information up to date and will periodically check that such data is still relevant. Any client, associate, journalist, or other person who wishes to see what information CSP holds, or wishes that any such contact or business information be updated, should email CSP stating what information is to be altered. Any updated information will be communicated by CSP to relevant parties, as required. (See also section on ‘Request For Removal Of Data’).

 

Data processing

CSP will only process information collected for the fair and legal purpose of its business activities. Such activities include:

  • Sending out press releases, newsletters, brochures, reports, or other communicated pieces, to clients or publishing companies.

Any such information is only processed via manual means (eg, the creation of press releases that are distributed via a platform upon which journalists’ emails have been manually inputted by CSP staff). CSP does not use any platform that can access third parties’ private information, nor any platform that uses algorithms to send information speculatively.

CSP will not sell any data to a third party; and no data will be shared with any third party without prior permission by the person to whom such information relates.

CSP uses Danske Bank for the collection of payments by clients and for dispersal of payments to any supplier and staff member. The bank had a privacy policy in place.

CSP uses Paypal for the collection of payments by clients and for dispersal of payments to any supplier and staff member. Paypal had a privacy policy in place:

CSP may sign confidentiality agreements or non-disclosure agreements with clients, as per any client’s request.

 

CSP Human Resources

CSP collects and retains data on each staff member’s home address, passport number, personal contact details, national insurance number (or other national identification information) and bank details in the normal course of its business operations: this is to ensure that each staff member is legally entitled to work in the office’s country for which they are employed; that they may be paid for their work; and so that any personal correspondence may be sent and received, as required. This information is kept in digital format on the financial controller’s computer (which is password-protected) and in paper form (which is kept in a locked cupboard). CSP does not supply any of this information to any third party unless legally required to do so (see below).

CSP uses JJ Bradley, an accounting firm, to transfer payroll information for the collection of each staff member’s income tax (and any national insurance contributions) to the relevant authorities in each region. JJ Bradley has a policy in place

As CSP is within the EU, and therefore all such payroll information is sent to Her Majesty’s Revenue & Customs (HMRC). HMRC has a privacy policy:

 

Request for removal of data

CSP is open and transparent about the ways in which is uses any person’s data. In addition to complying with legal regulations, the company wishes to assure any person that it will act in a reasonable manner to ensure privacy.

If any person wishes their contact details, or other information, to be removed from CSP’s databases, they should email CSP stipulating what information they wish to be removed. CSP will undertake to remove such information in a timely manner, within one month, as stipulated by the GDPR. The person who wishes data to be removed can email michael@crushingscreeningparts.com

 

Data Protection Officer

CSP oversight for Data Protection Officer (DPO) is Michael McGrath (michael@crushingscreeningparts.com.

He will ensure that all CSP staff are aware of this policy and will abide by the GDPR standards. This policy will be reviewed and updated at any time.

 

Other resources

For more information on GDPR, go to https://www.eugdpr.org/